---
title: "How to Add a Signature to Emails in Outlook"
url: https://lookeen.com/blog/how-to-add-a-signature-to-emails-in-outlook
lang: en
description: "No document is valid without a signature. Email addresses also require an indication of the sender. Here's how to add your own signature in Outlook."
author: "Fiona Allan"
published: 2011-06-16T13:59:10+00:00
modified: 2026-11-11T07:12:56+00:00
---

# How to Add a Signature to Emails in Outlook

Signatures are contact information appended to the end of a message, giving recipients the ability to get in touch with you not only via the reply button. They can be automatically attached to all outgoing emails or added manually each time. Outlook allows you to save one or more signatures and select them as needed.

## Adding a default signature for all messages

[Find emails with signatures in Outlook faster – learn more about it here!](https://lookeen.com/solutions/outlook-search/outlook-search)

-   Open Outlook.
-   Open a new message.
-   On the **Message** tab, click **Signature**.
-   In the drop-down menu, click **Signatures…** The **Signatures and Stationery** window opens.
-   On the **E-mail Signature** tab, under **Select default signature**, click the **E-mail account** drop-down menu.
-   In the drop-down menu, select the e-mail account from which you want to send signed e-mails.
-   From the **New messages** drop-down menu, select the signature that should be added to new messages.
-   If you also want to add a signature to replies or forwarded e-mails, select the desired signature from the **Replies/forwards** drop-down menu.
-   Click **OK**.

## Manual Addition

-   Open a new message.
-   On the **Message** tab, click **Signature**.
-   From the drop-down menu, select the desired signature.