---
title: "How to Let Outlook Sort Your Mail (Part 3)"
url: https://lookeen.com/blog/how-to-let-outlook-sort-your-mail-part-3
lang: en
description: "Chaos in your inbox? Just let Outlook sort your mail! It's very easy. We explain how it works! Part 3"
author: "Fiona Allan"
published: 2011-12-14T08:46:22+00:00
modified: 2026-11-11T07:09:31+00:00
---

# How to Let Outlook Sort Your Mail (Part 3)

Now that you have gotten an overview of the basic functionality of rules in the previous articles (see [Part 1](https://lookeen.com/blog/how-to-let-outlook-sort-your-mail-part-1/) and [Part 2](https://lookeen.com/blog/how-to-let-outlook-sort-your-mail-part-2/)), today you will learn how to create a new rule using the Rule Wizard.

-   Open the email folder.
-   Click **Start** / **Rules** / **Manage Rules and Notifications**.

[Having trouble finding your Outlook emails? Search made easy!](https://lookeen.com/solutions/outlook-search/email-search)

The Rules and Notifications dialog box opens. Here you get an overview of existing rules, can modify rules or create new ones: Click **New Rule**. The Rule Wizard opens. It is divided into 2 windows that contain the various steps. In step 1 – i.e., in the first window – you must select what type of rule you want to create:

-   **Keep track**: Do you want to use the new rule to move messages from a specific sender to a specific folder or mark them for follow-up?
-   **Stay informed**: Do you want to be notified by a specific sound when receiving certain messages, or have certain messages forwarded to your mobile phone?
-   **Create a rule without a template**: Do you want to create a completely new rule without any predefined settings?

Depending on which type you have chosen for the new rule, appropriate conditions will appear in the second window – step 2. Of course, except if you have chosen the type **Create a rule without a template**.

-   Click the underlined values in the lower window – for example, **a person/distribution list.**
-   Now select the person or distribution list whose messages the rule should apply to.
-   Once you have defined all conditions, click **Next**.

How to proceed further will be explained in the next article: [How to Let Outlook Sort Your Mail (Part 4)](https://lookeen.com/blog/how-to-let-outlook-sort-your-mail-part-4).