---
title: "Outlook and Gmail Compared: Which Provider Suits You Better?"
url: https://lookeen.com/blog/outlook-and-gmail-compared-which-provider-suits-you-better
lang: en
description: "Can't decide between Outlook and Gmail? Click for a direct comparison of the two email providers."
author: "Froher Yosofy"
published: 2021-06-16T13:23:04+00:00
modified: 2026-11-11T04:48:36+00:00
---

# Outlook and Gmail Compared: Which Provider Suits You Better?

Both Outlook and Gmail boast a large user base. This is because both email providers continuously expand their services and offer many additional features. Are you looking for a new email provider but unsure whether to choose Outlook or Gmail? The following blog post provides a direct comparison between these two giant email systems.

## Outlook and Gmail Compared: Usability and Folder Structure

Gmail uses labels, tabs, stars, and flags as a folder structure. In Outlook, you can create new folders including subfolders to get an overview of your emails. [Learn how you can easily create new folders in Outlook here.](https://lookeen.com/blog/outlook-create-a-new-folder-here-s-how/) In my opinion, the Outlook folder structure is designed more simply and is therefore particularly suitable for beginners. However, getting used to Gmail’s label system can also prove to be very effective. [Learn how you can keep track of your emails in Gmail despite the lack of folders in this blog post.](https://lookeen.com/blog/gmail-how-to-keep-track-despite-missing-folders/) The usability of a program always lies in the eye of the beholder and is evaluated individually.

[Search your Outlook in seconds with Lookeen!](https://lookeen.com/solutions/outlook-search/outlook-search)

## Outlook and Gmail Compared: Storage Space

When it comes to optimal use of storage space and sending large attachments, Outlook is the clear winner. This is thanks to the OneDrive system in Outlook. Outlook users receive 15 GB of storage space and can send attachments up to 25 MB without OneDrive. However, via a link to OneDrive, attachments up to 10 GB can be sent without any problems. In contrast, Gmail is limited to 15 GB of storage space and 25 MB when sending file attachments.

## Outlook and Gmail Compared: Number of Email Addresses

Those who want to create multiple email addresses or email aliases will find the function available in both Gmail and Outlook. While Outlook allows up to 10 additional email addresses to be created, Gmail allows up to 30 free additional email aliases.

![Security Gmail Outlook](https://lookeen.com/wp-content/uploads/2021/06/security-265130_640.jpg)

## Outlook and Gmail Compared: Security

Both Outlook and Gmail use IMAP and POP as retrieval methods. Spam filters, antivirus protection, and encryption during login are also available with both email providers. Nevertheless, Google is considered the most secure email provider in the world for private users. This is due to the Advanced Protection Program, which has expanded Gmail’s security features. [Click here to learn more about Google’s security program.](https://landing.google.com/advancedprotection/)

## Outlook and Gmail Compared: Apps

Outlook offers apps for Android and iOS, while in addition to Android and iOS, Gmail also includes Windows Phone. Both apps work flawlessly with the correct settings and receive regular updates.

## Outlook and Gmail Compared: Searching

Both email providers allow their users to search for specific keywords in their emails. In both Outlook and Gmail, search criteria and filters can also be set using the advanced search. Additionally, search folders can be created in Outlook. Learn how you can create search folders in Outlook here. Learn how you can find an email in Outlook here. Outlook offers another advantage: With Lookeen as an Outlook add-in, search criteria can be extended to the archive and emails can be searched across multiple accounts. Thanks to Lookeen’s real-time indexing, this happens in seconds. [Click here to learn more about the Lookeen search in Outlook.](https://lookeen.com/solutions/outlook-search/outlook-search)

## Outlook and Gmail Compared: Conclusion

Those who send large file attachments and need a lot of storage space should definitely opt for Outlook. The same applies to users who already have Office 365 installed on their PC. Those who need more than 10 email addresses or own a Windows Phone are better advised with Gmail. If you cannot decide, you also have the option to connect both email providers. You can set up a Gmail account in Outlook. [Click here for the appropriate guide.](https://lookeen.com/blog/outlook-setting-up-g-mail-here-s-how/) I hope this article has given you a better overview of the similarities and differences between Outlook and Gmail. Which email service provider do you prefer? Outlook or Gmail and why?

See you soon!