Finding What You Need: Desktop Search in Corporate Networks

Finding what you need: desktop search in corporate networks

In everyday life, we constantly use search engines to find information – not for nothing has the verb “to google” been in the Duden since 2004. In a professional environment, for example when looking for files in the company network, you can use desktop search to find what you’re looking for among the unimaginable amount of emails, graphics, and templates.

Here’s how you can simplify desktop search in corporate networks!

Looking for project folders

Who doesn’t know this – while working on a project, you sooner or later reach the point where you slowly lose track of all the different folders, files, and versions. You may remember having already collected data and created files for one aspect or another, but no one can remember the file path, no matter how hard they try. It becomes even more difficult when several people with different storage habits work together. One colleague is extremely organized, uses a specific folder system, and always names files according to the same scheme; the other colleague stuffs everything into one or dozens of different folders, but without any recognizable structure.

Windows Desktop Search

Finding a file again in this chaos seems virtually impossible. This is why desktop search exists, which can filter out specific information from a huge number of files, similar to search engines like Google, Bing, or Yahoo. However, Windows desktop search is often slow, and the search results are sometimes incomplete: even though you know you saved a file under a certain name, Windows cannot find it. Alternative search tools like Lookeen are often faster and more efficient when it comes to finding specific information in corporate networks.

Law Firm Example

For example, if you are an employee of a law firm searching for emails, contracts, or other documents related to a case, you can use desktop search to scan all files in the corporate network. If you want to find all cases related to a specific offense that have been stored within the network as a legal professional, simply enter the appropriate keyword – and desktop search immediately scans all indexed folders for the corresponding information. It is also possible to further filter within the search results, for example by cases related to a specific offense where weapons were used or where the perpetrators were male. This way, you can extract exactly the information from a massive data mountain that you need at the moment, using keywords.