How to Add a Signature to Emails in Outlook

Signatures are contact information appended to the end of a message, giving recipients the ability to get in touch with you not only via the reply button. They can be automatically attached to all outgoing emails or added manually each time. Outlook allows you to save one or more signatures and select them as needed.

Adding a default signature for all messages

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• Open Outlook.
• Open a new message.
• On the Message tab, click Signature.
• In the drop-down menu, click Signatures… The Signatures and Stationery window opens.
• On the E-mail Signature tab, under Select default signature, click the E-mail account drop-down menu.
• In the drop-down menu, select the e-mail account from which you want to send signed e-mails.
• From the New messages drop-down menu, select the signature that should be added to new messages.
• If you also want to add a signature to replies or forwarded e-mails, select the desired signature from the Replies/forwards drop-down menu.
• Click OK.

Manual Addition

• Open a new message.
• On the Message tab, click Signature.
• From the drop-down menu, select the desired signature.