How to Let Outlook Sort Your Mail (Part 1)
As a sophisticated Outlook user, you often receive emails that you neither want to file away nor delete immediately. A good example is order confirmations, which you should preferably not delete before receiving the ordered item, but which also should not be stored in Outlook forever. If you do not want to clutter your standard Microsoft Outlook inbox, you can certainly process emails of this category manually by creating temporary trash bins and moving the emails there.
An Elegant Sorting Solution via Automatic Email Management
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However, there is also a more elegant and efficient way to sort these emails – automatic email management. Using rules, you can specify how each email should be processed further. Rules in Outlook represent a combination of conditions, exceptions, and actions. When creating these rules, please keep the following in mind: Rules defined on the Microsoft Exchange Server, for example, take precedence over rules set locally on the client.
How to Set the Order of Rules Yourself
You can set the order of rules yourself by clicking Manage Notifications under Start/Rules/Rules and adjusting the order in the Rules pane (in the displayed order). To do this, select the relevant rule and move it using the arrow buttons to the desired location. For each rule definition, enable the action “Stop processing more rules”. If you do not do this, a rule may undo the results of a previous rule and execute unexpected actions.
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