Searching Email in Outlook 2013


Outlook 2013 and searching emails

I was sitting in the office the other day (next to one of our Support guys) and I asked him what people are asking about. He said that the majority of the emails in the last few months have been about Outlook 2013. It seems that there have been quite a few changes with Outlook, as well as with Windows itself and that has left quite a few users, er…. confused. The Windows 8 desktop search doesn’t work with Outlook data anymore. As if learning to use Windows without a “Start” menu wasn’t enough of a change for users, now they have to go into Outlook itself to conduct email searches.


Is Outlook 2013 search too slow? Learn about our professional search tools for Outlook.

What are some of the major changes in Outlook?

Other Outlook search add-ons don’t even work with Windows 8 or Outlook 2013. (See Xobni) This has led to a lot of people looking for a work-around. We have been telling our customers and potential customers that Lookeen will continue to work with Outlook 2013 data (and also Windows 8). While I won’t pretend to understand why Microsoft made the change, I can say that we have made Lookeen compatible with the new services. Even better, Lookeen works with Windows 8 as a desktop search and with Outlook 2013 as a mail search tool.

Outlook 2013 Search Tool Not Working in Windows 8.1

Not only did Windows 8 throw a wrench into how Outlook 2013 search tool works, but also with Windows 8.1, there was an update that made the Outlook 2013 Search tool fail completely. You can try to do a couple of things to get it working again, but you’re seeing a pattern of malfunction with Outlook Search aren’t you? Try to do these following steps:

Remove Outlook from the Index Completely

  • Open Outlook and go to the settings File>Options
  • Open the Search Settings and click on Indexing Options
  • You will then click the Modify button, and deselect Microsoft Outlook
  • Click on Close and then Exit Outlook.

You are probably wondering why we just did that but keep reading.

Make Sure that Outlook Files Are Being Indexed
This is where you need to check that Windows is actually even bothering to index your OST or PST files.

  • Find the OST and PST files you are using currently on your computer.
  • Right click on each individual file and choose Properties. Click the Advanced button.
  • Now make sure that where it says “Allow this file to have contents indexed in addition to file” it is checked. And click OK.
  • Now follow the steps in the first half of this guide to re-add Outlook to the index.

This should help with having the Outlook 2013 Search Tool up and running again, but to avoid the constant disturbances to how your Outlook search tool works, get an alternative to the search. Lookeen, as mentioned before, will better your search experience across the board.

What makes Lookeen better than Outlook?

The major difference between Lookeen and the Windows and Outlook 2013 native search fields are that Lookeen has only one search field for both. A Lookeen user can choose which data they would like to index (this includes Outlook 2013) and then Lookeen will use the entire index to return query results. I’ll also be adding a little bit about this in our FAQ section, so we can cut down on our Support enquiries. If you are a user of Outlook 2013 or Windows 8 and are looking for a way to fix this “problem”, try Lookeen. You’ll be glad you did. On another note, Thanks so much for the positive feedback we’ve received from our customers. We worked really hard to make sure that Lookeen would be compatible when Outlook 2013 hit the market and very happy that it went so smoothly for our users.

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