Using Full Text Search
When you use full text search, the search engine you are using will examine every single word in every document you have stored, and will try to match the search criteria to the content of the document. There are many business scenarios where full text search can come in handy: E-businesses are a great example of using this technology online, because most customers will use search bars to find items they need. A law firm requires searches to be able to pick up on small details within large case history databases. Doctors need an easy way to search for patient records by various key terms. No matter the business, full text search can be narrowed down to fit specific needs. These queries are not case sensitive, so whether you type things in with lower case or upper case letters, the results will be the same.
Full Text Search in Outlook
With work comes large volumes of email, and by the end of the day, trying to remember which email said what, is a futile task. This is when the ability to do a full text search in your Outlook Inbox will save you time and a world of frustration. There are a couple of different instances where a it can be the productivity boosting function you need:
Search in a Specific Email
In Outlook, if you have been trying to figure out how to find a certain word or string of words in a long message, you can do so, but not from the reading pane. The standard Ctrl+E Outlook search won’t help in this instance – You will need to open that email in a separate window to search for the specific words within the content of the message.
From here it’s actually quite simple:
- At the very top of the email, under the ‘Editing’ section of the Message ribbon, look for an icon in the shape of little binoculars and the word Find to the right of the icon.
Click on Find to open a small window called “Find and Replace”. This is where you can type in the word or string of words that you need to locate within the Outlook email.