There are plenty of ways that Outlook helps with daily productivity, but there are so many Outlook shortcuts that will boost your productivity even further.
Want to work even more quickly in Outlook? Learn more here!
Here are the Top 20 Outlook shortcuts that could be most helpful to you:
Basic Navigation
These will help you move around seamlessly through different areas of Outlook.
| To Do This | Press This |
| Switch to Mail | CTRL + 1 |
| Switch to Contacts | CTRL + 3 |
| Switch to Calendar | CTRL + 2 |
| Switch to Tasks | CTRL + 4 |
Search
These will help speed along your Outlook Search.
| To Do This | Press This |
| Find a Message or Other Item | CTRL + E |
| Clear the Search Results | ESC |
| Expand Search to include the Desktop | CTRL + ALT + K |
| Switch to Tasks | CTRL + Shift + F |
Create an Item
These will help create different content within Outlook.
| To Do This | Press This |
| Create an Appointment | CTRL + Shift + A |
| Create a Contact | CTRL + Shift + C |
| Create a Folder | CTRL + Shift + E |
| Create a Message | CTRL + Shift + M |
These will help you with the creation and general organization of Email.
| To Do This | Press This |
| Switch to Inbox | CTRL + Shift + I |
| Switch to Outbox | CTRL + Shift + O |
| Send | ALT + S |
| Reply to Message | CTRL + R |
Contacts
These will help you move around and search through your Contacts.
| To Do This | Press This |
| Find a Contact or Other Item | F3 or CTRL + E |
| Create a New Contact (when in Contacts) | CTRL + N |
| Create a New Contact (from any Outlook view) | CTRL + Shift + C |
| Open the Address Book | CTRL + Shift + B |
Why should I use Outlook shortcuts?
Outlook shortcuts will make every task in Outlook a little easier and faster, and your days just a little more productive. Getting tasks done at a faster pace leaves you more time to do the things you’d like to.
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