How to Add a Calendar Link to your Email Signature to Schedule Appointments

The addition of an appointment link to your email signature can be very useful to simplify the scheduling of a meeting with you, and further acts as a great call-to-action. The usual way of inviting people to an event or meeting in Outlook is by sending a meeting request, which recipients can accept or reject, and it will be added to their calendar automatically. However, a calendar link added to your signature enables others to easily propose an appointment with you without the usual back-and-forth.

17. August 2023 12:04 Aline Gengenbach

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How to publish your Outlook Calendar step-by-step

Step 1: Open your Office.com, click “Apps” on the left, and then select your Outlook calendar.

Step 2: In the upper-right corner you’ll find the “Gear Icon”. Select it and scroll down until “View all Outlook Settings”.

Step 3: In the pop-up window “Settings”, click “Calendar” on the left and then “Shared Calendar”.

Step 4: Now you can select “Publish a Calendar” and select the according one.

Step 5: You can now add permissions as desired and, finally, click “Publish”.

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How to Add the Calendar Link to your Email Signature step-by-step

Now that you created a link to your Outlook calendar, you can add it to your signature. This way, others can easily see when you’ll be available and propose an appointment.

Step 1: Open your Outlook and click “File” and then “Options”.

Step 2: Select “Mail” and then “Signature”.

If you’ll need a more detailed description about adding signatures to your Outlook, click here.

Do you have questions? Feel free to leave a comment in the comment section.

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Aline & the Lookeen team