How to Add a Calendar Link to your Email Signature to Schedule Appointments

The addition of an appointment link to your email signature can be very useful to simplify the scheduling of a meeting with you, and further acts as a great call-to-action. The usual way of inviting people to an event or meeting in Outlook is by sending a meeting request, which recipients can accept or reject, and it will be added to their calendar automatically. However, a calendar link added to your signature enables others to easily propose an appointment with you without the usual back-and-forth.


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How to publish your Outlook Calendar step-by-step


Step 1: Open your, click “Apps” on the left, and then select your Outlook calendar. apps section

Step 2: In the upper-right corner you’ll find the “Gear Icon”. Select it and scroll down until “View all Outlook Settings”.

gear icon in outlook calendar

Step 3: In the pop-up window “Settings”, click “Calendar” on the left and then “Shared Calendar”.


Step 4: Now you can select “Publish a Calendar” and select the according one.

Outlook calendar settings pop-up window

Step 5: You can now add permissions as desired and, finally, click “Publish”.



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How to Add the Calendar Link to your Email Signature step-by-step


Now that you created a link to your Outlook calendar, you can add it to your signature. This way, others can easily see when you’ll be available and propose an appointment.


Step 1: Open your Outlook and click “File” and then “Options”.


Step 2: Select “Mail” and then “Signature”.


If you’ll need a more detailed description about adding signatures to your Outlook, click here.


Do you have questions? Feel free to leave a comment in the comment section.

See you soon!

Aline & the Lookeen team

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