Not everybody keeps his or her contact lists up to date. If you are one of those people then you probably allow the Auto Complete Cache to just fill in the To: line when writing an email in Outlook. What do you do if something happens to the Auto Complete Cache and now your contact list isn’t up to date? Your contact list made of a college roommate and your parents won’t help you get that report to your boss on time.
What can you do to make sure that you don’t end up without any form of contacts list? Let’s take a look.
Create Contacts from Senders and Recipients in Outlook
First thing you need to know before jumping into this is that it works well, but won’t be quick and easy. Outlook, unfortunately, does not have an option to just instantly add all senders and recipients as contacts. This is when the Import and Export Wizard and a little bit of Microsoft Excel wizardry will come into play. This will take some patience, as many things with Outlook do, so get ready to thoroughly follow the steps below.
Part One: Export “From Name” and “From Address” to a CSV-File
Let’s start in the Inbox folder; we will go over the steps for the sent items folder later on. Here’s where to start:
Pick the folder you want to use as a source, here we are starting with the Inbox folder.
Check the box in front of ‘Import <CSV-file name> into Folder: Contacts’.
Click Map Custom fields.
In the dialog box, drag and drop the fields on the left to the right: ‘From: (Name)’ > ‘Name’ and ‘From: (Address)’ > ‘E-mail’.
Click OK and the Import process will begin.
Using the Sent Items Folder
The steps to using the Sent Items folder are about the same, except you need to start in the in the Sent Items folder and instead of dragging ‘From: (Name)’ in the steps of Part One, you will instead drag the ‘To: (Name)’ and ‘To: (Address)’. In the CSV-File you will also have to delete or edit the rows containing a semicolon, because this means the row has multiple addresses that cannot be imported as multiple contacts.
There you have it. That’s how to add senders and recipients to your Outlook Contacts. You’ll be a more organized and productive Outlook user, and will never have to worry about your contacts cache being accidentally deleted.