Outlook categories are a way to color code your Outlook inbox so that when you see a certain color, you know who it is from, what it is about, or the priority of the message. Outlook categories are an important productivity tool. For this reason you want to make sure you don’t lose the Outlook categories you have created.
Backup Outlook Categories
There’s some good news and some bad news. The bad news is that Outlook doesn’t have a built in option to back up the Outlook categories you’ve created, but the good news is that there’s a way around that. The best way to back up the Outlook Categories is to assign all of the categories to one item and then save that single item onto your desktop outside of Outlook. With that item you will be able to restore the categories. Note, that the master category list will be saved on you pst-file, so if you have a backup of you pst-file, then your Outlook categories will also have a back up. When you use the pst-file as your means to have a backup however, you wont be able to easily share or move around all of your categories. So here’s how to create a separate back up item for the categories:
- Create a new Note item, which can be done by using the Outlook shortcut of CTRL+Shift+N.
- Name it ‘Categories’ and close the note item.