Few things are as satisfying as finding that one single email you’ve been searching for all day long. Did you know, Outlook also makes it possible to search inside a message so that you can find a specific word or phrase in seconds. As digitalization is advancing at a pace that is frightening for some, many people do most of their work on the computer and everyday life can no longer be imagined without it. Of course, a large amount of data accumulates over time. No wonder that a method for searching through databases was developed as early as the 1970s. Most people agree that finding the right email or phrase would be a nightmare without the right search solution! In this article you can learn about how to do a full-text search in Outlook.
Full-text search within a single email in Outlook
For many people, daily communication by email is the basis of their everyday work. However, if you’ve got a long email thread or conversation and need to find some specific information, you can use the full-text search function on the email. Please note that full-text search in an email isn’t the same as using the search bar in Outlook (https://www.lookeen.com/solutions/outlook-search/outlook-search.html), but instead specific to one open email.
Here I will describe how you can search within a single email:
You cannot search for individual words or phrases directly in the Outlook preview. You must first open the email in a new window before you can search through it using full-text search:
Step 1: Double click the email you want to search through in your inbox to open it in a separate window.
Step 2: In the window with your email you will find a small magnifying glass symbol (or a small pair of binoculars) under Edit. Click it to open a window labelled Find and Replace.
Note: You can also use the key combination “Ctrl” + “Shift” + “F” to get to this search field.