How to Let Outlook Sort Your Mail (Part 3)

Now that you have gotten an overview of the basic functionality of rules in the previous articles (see Part 1 and Part 2), today you will learn how to create a new rule using the Rule Wizard.

• Open the email folder.
• Click Start / Rules / Manage Rules and Notifications.

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The Rules and Notifications dialog box opens. Here you get an overview of existing rules, can modify rules or create new ones: Click New Rule. The Rule Wizard opens. It is divided into 2 windows that contain the various steps. In step 1 – i.e., in the first window – you must select what type of rule you want to create:

• Keep track: Do you want to use the new rule to move messages from a specific sender to a specific folder or mark them for follow-up?
• Stay informed: Do you want to be notified by a specific sound when receiving certain messages, or have certain messages forwarded to your mobile phone?
• Create a rule without a template: Do you want to create a completely new rule without any predefined settings?

Depending on which type you have chosen for the new rule, appropriate conditions will appear in the second window – step 2. Of course, except if you have chosen the type Create a rule without a template.

• Click the underlined values in the lower window – for example, a person/distribution list.
• Now select the person or distribution list whose messages the rule should apply to.
• Once you have defined all conditions, click Next.

How to proceed further will be explained in the next article: How to Let Outlook Sort Your Mail (Part 4).