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How to Print an Email from Outlook

Email has made communication much easier and you probably find that you don’t need to have hard copies of messages lying around. But sometimes you may need to print a message from Outlook to take to a meeting, or to annotate. Printing an email in Outlook depends on which version you use. No matter the version, you will be able to print either sections or full pages.

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Need a better way to find what you need to print? Check out the best Outlook search tool.

Here’s how to print an email in Outlook:

 

Printing in Outlook 2010 and 2013

 

  1. Open the email you’d like to print and click the File
  2. Click Print.
  3. Now choose how to format your print:
    • Select Print
    • Then select from the following options:
      • Underneath Settings, select the style you want. Pay attention to the preview pane. When you are ready just click Print.
      • You can change the font, heading, and other style settings. To do this click Print Options, then click Define Styles in the pop up window to choose your settings. Choose your settings then click Print.
      • Under Print Options, you can also select a range of pages to print if you want to print specific pages. To do this, edit the options under Page range (2010) or Print range (2013).
Print in Outlook define styles Lookeen

Printing Only a Section of an Email

Since Outlook 2007, there is no longer a default way to print just a certain section of an email, so to do so you will need to follow some extra steps.

To print a section of an email, you will have to open the message in the Internet browser. Click Other Actions (next to the Move icon) then select View in Browser.

View email in browser Lookeen

When the email is opened in the browser, you can then highlight the section of text you want to print. Right click on the highlighted text and select Print preview. The preview will show you the entire email, so make sure you select As Selected on Screen option so that it will display and print only that selected section of text.

 

Print as selected on screen Lookeen

Please note that this only works for HTML formatted emails. You will not be able to open plaintext emails in your browser.

Now you can print whatever you need from your Outlook.

Date: 18. Nov 2015
Author: Joana Simoes
Tags: Email Outlook 2010 Outlook 2013


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