Finally, it’s the day that you’ve been looking forward to for so long. You take one last look at your desk and are ready to leave the office for your vacation and swap the office chair for a lounge chair on the beach. However, your gaze drifts over your computer for a second too long and you immediately get a bad feeling at the thought of the overcrowded email inbox that you can expect to find after the holiday. At the last second, you remember: You have to write and activate the out-of-office message for your email.
Writing the perfect out-of-office reply is very important as it can otherwise lead to confusion for coworkers and clients as well as more work for yourself after you return. If you don’t clearly state the dates of your absence, it is likely that you’ll receive multiple emails and follow-ups clogging your inbox. Additionally, it is important to find someone who can be contacted in your absence and give information about that contact. You surely don’t want to get phone calls about urgent matters while lying on the beach!