When using Outlook, there may come a time when you have several mailboxes and along with those mailboxes, multiple PST files. This is not a problem, but you may find you don’t like the way Outlook decides to sort those mailboxes. Resorting Outlook Mailboxes can happen without a hitch, especially if you are using Outlook 2010 and higher, as these Outlook versions make it easier than ever to resort mailboxes.
Too many mailboxes to sort through efficiently? Search quickly with Lookeen.
Resorting Outlook 2010, 2013, and 2016 Mailboxes
Resorting Outlook mailboxes in Outlook 2010 and higher is very easy to do, but you should first know why your mailboxes show up in the order they currently do. In these versions of Outlook, the order of your mailboxes is going to match the order in which you added the same mailboxes and PST files into Outlook. Resorting Outlook Mailboxes in these latest versions simply requires you to drag and drop the mailboxes to the order you would like them in.
A warning before starting the drag and drop process: you might want to collapse all of the mailboxes first. This makes only the names of the mailboxes visible and will make it easier to drag and drop without making any mistakes.
When you start resorting Outlook mailboxes, you will notice that as you drag one of the mailboxes around that lines will become visible between the other mailboxes, this indicates the spot it will end up if you drop it there on the line. It’s great that Outlook has made it so simple to resort the mailboxes, since, as you will learn below, it didn’t used to be so easy.
Resorting Outlook 2007 Mailboxes
When using Outlook 2007 and earlier versions you will have less freedom when it comes to resorting Outlook mailboxes. The reason for this isthat in these earlier versions of Outlook the mailboxes are sorted in alphabetical order by default. What does that mean for you? It means that resorting Outlook 2007 Mailboxes requires you to change the name of the mailbox or the pst-file. The thing is that you will NOT be able to resort the default mailbox. This one will stay on top of the list no matter what you try to rename it. If you want to change the name of a pst-file you have to right click on the top-level folder for it and go to Properties > Advanced button > Advanced Tab > Name Field and type in the name you would like to give to your pst-file.
Resorting Mailboxes in Outlook is now done and you have it just the way you need it to look.
We are battling, our Outlook 2016 giving errors when searching. we have tried the above nothing seems to work. We cannot search our email boxes for previous communications. it is like looking for a pin in a haystack. PLEASE HELP
Thanks for the instruction. exactly what ive been looking for!
Joana, Outlook 2016 has made my life easier with mailboxes sorting! The drag and drop process is fantastic!
This is a fantastic article and very helpful. I got this idea from the well. it will help me and many others. Thanks for sharing this.