One often hears about public folders – they are a sensible alternative to Sharepoint, for those who don’t use it. It is worth taking a closer look at this folder structure.
Public folders in Outlook are great for collecting, organizing, and sharing information about projects or particular topics within an organization. In this case, “Public” means viewable by particular persons or within an organization, not the world as a whole. A message posted in a public folder will not be emailed to anyone and therefore will not clutter any inboxes. However, the public folder can be checked anytime to view messages posted there.
What are public folders
In Microsoft Outlook, Public Folders describe folders that have generally been released in the network in order to share information with other users. The owner of the released files in a public folder can determine which rights he transfers to the respective users. Can the user write, read, or both? Of course, the folder with its files can also be made accessible to everyone over the network, i.e. shared. However, the prerequisite for the releases is that all users use the same email client. Public Folders in Outlook can contain contacts, calendar data, messages themselves, and other information. They are one of the many features within Microsoft Exchange to give Outlook users access to common folders for sharing information.